How to Utilize the Payroll Apps

The following apps are utilized for payroll needs:

TABLE OF CONTENTS

• PTO
• Extra Visits 
• Time Sheets
• Mileages
• Editing Entries (excluding PTO)
• Important Deadlines & Notes

To access the above apps, you must log into https://app.schousecalls.com. Below are steps on how to utilize 

each payroll application. 

PTO

This app is utilized for submitting PTO Requests. 

Step 1: 

Select “New Payroll” on the left side of the screen, then select “PTO”:

Step 2: 

Select the icon in the top right of the screen to submit a new PTO request.

Step 3:

Select the (calendar icon) to display the calendar to select the dates or date for which you are requesting

PTO.

Note: 

If you are a 7 on 7 off provider or Pittman track provider, you may opt to “exchange” a make-up day on your off day as opposed to using PTO. If you are “exchanging” a date, select the
(calendar icon) in the “Make Up Date” section to select the date you are willing to “exchange”.

Step 4: 

To finalize the request, select the “Reason” for PTO. Example below:

Step 5: 

To process the PTO request, select 

Review the submitted PTO to finalize, if all selections are correct, select to submit the PTO request.

Extra Visits 

This app is utilized for submitting extra visits for disciplines that are working outside of their scheduled shifts with prior approval. 

Step 1: 

Select “New Payroll” on the left side of the screen, then select “Extra Visits” to submit an entry for extra visit pay:

Step 2: 

Select the
 icon in the top right of the screen to submit a new entry

Step 3: 

Complete the pop-up form (example below) titled “Add Visit Entry” that shows *Patient ID, *Date, *Minutes, and *POS (Place of Service).

Note: 

• Patient ID: enter in the patient’s ID that you did an extra visit on.
• Date: enter in the date the extra visit occurred. 
• Minutes: enter in the total amount of minutes that was spent during the visit.
• Place of Service (POS): select the place of service that the extra visit took place:

            o ALF

            o Clinic

            o ILF

            o SNF

            o TeleMed

            o Visiting Nurse

                ▪ Note: A visiting nurse will select this option every time instead of their actual place of 

service. 

Step 4: 

Once the form is completed, select
to submit the extra visit.

Time Sheets

This app is utilized for employees who are paid hourly, or for employees who receive approval for additional

time.

Step 1: 

Select “New Payroll” on the left side of the screen, then select “Time Sheets” to submit a time entry.

Step 2: 

Select the icon in the top right of the screen to submit a time entry.

Step 3: 

Complete the pop-up form titled “Add Time Sheet” (example below) that shows *Date, Start Time*, & End 

Time*. 

Note: 

• Date: enter in the date you worked for the specific timeframe you will be entering.
• Start Time: enter in the exact start time of your shift. (i.e. 8:03am)
• End Time: enter in the exact end time of your shift (i.e. 5:03pm)
• If full-time hourly, employee should enter in their lunch break time frame.

Step 4: 

Once the form is complete, select to submit the time entry.

Mileages

This app is utilized for employees who need to enter in mileage for payment from traveling on company time. 

*Some restrictions apply, refer to the employee handbook or HR.

Step 1: 

Select “New Payroll” on the left side of the screen, then select “Mileages” to submit a mileage entry.

Step 2:

Select the
icon in the top right of the screen to submit mileage

Step 3: 

Complete the pop-up form titled “Add Miles” (example below) that shows Miles*, & Date*.

Note: 

• Miles: enter in the total amount of miles that were driven for the specific date.
• Date: enter in the specific date that the miles were driven.

Step 4: 

Once the form is complete, select
to submit the time entry.

Editing Entries (excluding PTO)

For any entry you submit in any category (excluding PTO), you will notice the pencil icon on the far right of the entry, by clicking this icon, a new window will appear allowing the individual to edit the entry the was made.

Important Deadlines & Notes

• Staff Edit Cutoff Time: The edit cutoff time is 11:59PM Saturday before the Friday payday.

            o Staff will be able to make personal edits up until this time, any item needed to be changed after this time can only                 be edited by the staff’s manager.

• Auto-approval Time: payroll is auto-approved at 11:59PM on Tuesday before the Friday payday. 

            o Any payroll submission not approved before this time will be auto submitted to Payroll for processing.

• Questions: for any payroll clarifications or questions, please reach out to your direct supervisor or to the HR/Payroll Department.